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Author Topic: Drowning first year  (Read 3508 times)
verysneaky
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« on: March 31, 2010, 11:01:02 PM »

I'm a first-year in an MA/PhD program. I'm supposed to be writing an MA thesis. I thought I had set my schedule up to allow myself to give that MA thesis most of my energy: it's really, really important to me. Little did I know that one of my courses, a highly technical and demanding skills workshop, would end up taking 20-30 hours a week, and that faculty members would keep throwing speaking opportunities my way in a way that makes it difficult to say no. I got really sick two days ago, and now I'm very behind, and I think I'm run down from the stress of being in coursework (said skills workshop, two challenging grad seminars, MA thesis) plus being asked to do all these extracurricular things (I already gave a conference paper earlier this spring and now I keep having other things given me).

So I'm at risk of falling apart because all of my professors keep throwing, um, opportunities my way. I don't know how to say no, and I have too much on my plate:

Prof A: Would you like to give a lecture on Topic A this semester to my survey course?
Prof B: I would like you to be one of our presenters when Visiting Faculty X comes to speak.
Profs A, B, and C: I think that this paper topic has the makings of an article and I would like you to aim at a publishable paper as your final project for this course.

Don't get me wrong: I know these are really wonderful opportunities, and I'm very grateful that my professors are so supportive and so interested in helping me professionalize. My program has a strong placement track, and I know that part of the reason is that they push us to take these opportunities as much as possible so that we will really build our CVs. That said, I just can't do everything being requested of me...at least, I can't do it well...and I don't know how to start turning things down. If I don't figure out how to protect my time, I will end up sacrificing my MA thesis, and it is DEFINITELY my most promising project, the one in which I have the most interest. Advice? Am I being unreasonable: should I just woman up and take all this on? Or...?
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noof_
Newphd_turned
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« Reply #1 on: March 31, 2010, 11:12:35 PM »

Start by prioritizing the invitations according to what will help you most. If you are slated to teach next year, accept the lecture. Tell the other two that you would love to do it but can't until after x (ie. exams or a certain date).

I say no often. So far, it has worked in my favor. Rumor has it, if I say yes, I'm all in. If I say no it's because I'm slammed but will say yes another time.

If you say yes to everything and do a crappy job, not only will you not get asked again, you will leave a lackluster impression with potential future letter writers.

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hegemony
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« Reply #2 on: March 31, 2010, 11:21:26 PM »

A very big part of what graduate students need to learn is how to manage their time, and perhaps the biggest component of that is saying no.  Aiming for one publishable-quality article per semester might be doable, but the rest is just overwork.  Even if you did all these things (which would be beyond human capacity, but let's say if), they wouldn't get you very much.  I know you may think, "But the professors will think better of me!  But I will get valuable experience in presenting!  But I will look like a go-getter!" -- No.  The return will be negligible relative to the time you put in.  And your failure to do your real work well, because you've taken on these impossible tasks, will be noticed and will come back to bite you.

As to "how to say no" -- the short answer is "Never complain, never explain."  You don't have to justify yourself.  Just say, "I'm sorry, I can't take that on right now."  (By right now you mean ever.)  In the unlikely event that they continue to badger you, repeat: "I'm sorry, I can't take that on right now."  Your problem is not really that they won't take no for an answer; your problem is that you somehow feel obligated.  Just stop it.  As the saying is, "'No' is a complete sentence."  Don't ever be gulled into thinking that you need to justify giving yourself time to do your work properly and professionally. 
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Tragedy tomorrow, comedy tonight.
noof_
Newphd_turned
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« Reply #3 on: March 31, 2010, 11:25:03 PM »

Hegemony is right.

Noof
<still working on "No" as a complete sentence>
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verysneaky
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Posts: 374


« Reply #4 on: April 01, 2010, 01:48:47 AM »

Thanks to you both; very good advice, which I will do my best to take.

I guess the situations with which I'm currently struggling most are those when a professor doesn't ask if I can do something but tells me to do it or takes it for granted that I will do it. For instance, I got an email not long ago that said, "Our speakers for x will be..." and listed me as one of them, without confirming that I was available for the event (let alone available to prepare a presentation). This email was the first I had heard of being a presenter. This event is right before another major project is due. I've decided I have to back out because the other project is way more important. But, given that I've been told I would be doing it, rather than asked to do it, can I still take the "no is a complete sentence" approach? The faculty member in question is one I'll work with quite a bit over the next six years, and I think this is how he rolls, so I better figure out now how to set some boundaries.

In another recent case, I had a mandatory 8:00 p.m. departmental event the evening before a 9:00 a.m. class, so I worked hard all afternoon to get everything finished in time to make it to the department event. At 6:30 that evening, as I was beginning to wrap up my work,  I received an email assigning me an unexpected presentation for the 9:00 a.m. class...meaning that I was suddenly far behind in spite of having planned my day carefully.

When explicitly given a choice, I'm often reasonably good at saying no. It's the things being presented as expected or required that I'm having a hard time with. But maybe it's six of one, half a dozen of the other...
« Last Edit: April 01, 2010, 01:53:09 AM by verysneaky » Logged
august_leo
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« Reply #5 on: April 01, 2010, 05:56:55 AM »

I am in a field where talk = power point presentation.

One thing that has helped me (in my TT job now, I only gave 2-3 talks/year in grad school) was to pick a powerpoint style and stick with it. Now, whenever I need to talk about something, I can recycle slides (or whole talks) depending on the audience. Yeah, this means that I always start with "Hand-eye coordination is important in every aspect of our everyday lives (examples). Understanding underwater basketweaving helps shed light on the issues underlying hand-eye coordination." But, then I am already 2 slides done. I have found that this really saves time. Periodically, I update slides but that is much easier than making a presentation from scratch, which I have to do for conferences and which can be a real time-suck.

Another thing that helped me in grad school and beyond was learning the concept of "good enough." Not everything needs to be spectacular. Some things just need to be "good enough."

For me things that need to be spectacular are:
-External talks (conferences, other departments/universities)
-Articles/Chapters
-Grant proposals
-Conference abstracts & poster presentations
-Lectures on days when I am being peer-observed
-PhD dissertation & defense
-Job search materials (e.g., research statement)

Things that just need to be "good enough" include(d) (for me, personally):
-Comps
-Lectures on days when I am not being peer-observed
-Feedback on student homework
-Reviews for textbooks
-Lab meeting presentations
-Class presentations
-Discussion questions for classes
-Grad school class "thought papers"
-Letters of recommendation for inside the university

In the middle:
-Talks within my department
-Peer reviews of research
-Letters of recommendation for outside the university
-Grad school term papers

I hope that might be helpful.
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Your environment sounds vaguely toxic.  Or maybe just characteristically British.
I heart august_leo.
dellaroux
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« Reply #6 on: April 01, 2010, 06:58:15 AM »

The good part is you've apparently gotten a reputation for being articulate and reliable.

The difficult part is you've apparently gotten a reputation for being articulate and reliable.

1) Short term ideas: For the last-minute "assignment" you 'feign' elaborate surprise (true enough) and confusion..."I'm very sorry, I didn't have a record of that request and I am already booked for another event." (even if it's just sleeping to be ready for the ones you DO have a record of). People will learn you plan your time well in advance and are already a sought-after speaker; they will, as said above, respect you more.

For the unexpected assignment, likewise, "I'm sorry, I will be giving a departmental presentation just before that class; I expect to be on time to class but won't be able to prepare anything more extensive in the morning." (Subtext: You clearly don't expect me to drop everything tonight and do this, so you must be thinking I'll have time in the AM; but it's OK, you couldn't know I had this other thing going on...)

2) People sometimes "float" a request just to see if you are available, and will cope if you're not; they sometimes get confused as to whether they already asked you, or just meant to; if they're under a lot of pressure they may refer to notes they made earlier that make them think they already confirmed the presentation with you and you just have to do the reality-check for them in a kind, professional way.

And while the implied compliment to your work is sometimes a bit heady and intoxicating, and may make you want to do all these things, the fact that your work is apparently good enough to make people want you on their team means you will, more than others, perhaps, have to grow a still-smooth but more resiliant skin, and a still-flexible but stronger backbone in your own regrets. 

3) As stated above, you want to accept those things that further your own goals. It sounds as if perhaps you need to map out a research agenda (this is something people often do later, but your MA period is not too soon) so that your criterion for accepting requests will be guided by knowing what you want for yourself and how that presentation can fit into your own larger plan for your work.

That gives you a better sense of how deep you'll swim, where the shoreline is, and what course you're plotting to arrive at your own research island without drowning in the process. It also will guide you in how to subtly shape topics you present on, so that they serve your needs as well.

It can be done in a straightforward way, sit down at the keyboard and bang out an outline of what you want to do in the next 10 years, say. Or it may be the focus of a two-day "research retreat," perhaps with someone you trust as a friend to your work, in which you take some time to really think through your goals and integrate them with your short-and longer-term planning.

I try to do the latter at least once a year, to catch up on where I am and what I'm doing; others never need to, your choices will be formed by what makes sense to you.

This is also good practice for real life...which always starts tomorrow.
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Pax in terra choreagibus
Ballo non bello parare

How am I?: There are four levels: Alive, Alert, Awake & Functioning. Right now, I'm standing upright & moving forward.

We are gifted superfluously--the cosmos is more generous than we can ask or imagine.
verysneaky
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Posts: 374


« Reply #7 on: April 01, 2010, 02:21:09 PM »

Thank you all; these have been very helpful posts. Dellaroux, I do think that part of the problem is my ill-defined (or unrealistically broad) research agenda; that was a useful reality check. August_leo, thanks for the bulleted list: that's the kind of thing I haven't yet been able to learn from experience, and it's a useful Cliffsnotes. I suspect I will return to the advice given here again and again.

I did just inquire about canceling the most problematic presentation (the one three days before my thesis was due), and already heard back that it would not be a problem. So I feel better already. Thanks again!
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dellaroux
Bemused
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« Reply #8 on: April 01, 2010, 09:54:41 PM »

Yea! You pushed back and didnt' get splattered with anything.

From strength to strength you go.
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Pax in terra choreagibus
Ballo non bello parare

How am I?: There are four levels: Alive, Alert, Awake & Functioning. Right now, I'm standing upright & moving forward.

We are gifted superfluously--the cosmos is more generous than we can ask or imagine.
verysneaky
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Posts: 374


« Reply #9 on: April 01, 2010, 10:15:42 PM »

:)
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msparticularity
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Assistant Professor cum bricoleur


« Reply #10 on: April 01, 2010, 11:10:20 PM »

In addition to all of the terrific thoughts above, I might also suggest that you check in with your actual advisor--at least briefly--for some help in prioritizing these things. I am willing to bit that each of these faculty members is doing his/her very best to ensure that you get all of the opportunities that will prepare you to excel in your studies and to get a job afterward. Except that you have several of them, all probably working with no awareness at all of the others. As you've already discovered, it is okay to let them know that you're running into time conflicts and constraints and can't do it all. At the same time, rather than trying to set your priorities for which items to take on by yourself (and a bit by guesswork), you might get some overall guidance from your advisor. (I am not suggesting that you discuss each and every item with him/her, mind you--just that you get some input on broad principals for decision-making.)
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"Once admit that the sole verifiable or fruitful object of knowledge is the particular set of changes that generate the object of study...and no intelligible question can be asked about what, by assumption, lies outside." John Dewey

"Be particular." Jill Conner Browne
bread_pirate_naan
Preposterous
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softwears


« Reply #11 on: April 02, 2010, 12:07:00 AM »

An alternate perspective:

Prof A: Would you like to give a lecture on Topic A this semester to my survey course?
Prof B: I would like you to be one of our presenters when Visiting Faculty X comes to speak.
Profs A, B, and C: I think that this paper topic has the makings of an article and I would like you to aim at a publishable paper as your final project for this course.

I would only consider one of these a CV builder.  A number of your ideas about what these opportunities signify is a bit naive.

I guess the situations with which I'm currently struggling most are those when a professor doesn't ask if I can do something but tells me to do it or takes it for granted that I will do it. For instance, I got an email not long ago that said, "Our speakers for x will be..." and listed me as one of them, without confirming that I was available for the event (let alone available to prepare a presentation).

Yikes.  While it's nice to be flattered, you are having responsibilities delegated to you. 

In addition to all of the terrific thoughts above, I might also suggest that you check in with your actual advisor--at least briefly--for some help in prioritizing these things.

It is in your interest to ask about the culture of your program from a more advanced student before you get too comfortable picking and choosing to suit your research agenda.   If there are tacit expectations in your program they are not going to be known by the fora.

1) Short term ideas: For the last-minute "assignment" you 'feign' elaborate surprise (true enough) and confusion..."I'm very sorry, I didn't have a record of that request and I am already booked for another event." (even if it's just sleeping to be ready for the ones you DO have a record of). People will learn you plan your time well in advance and are already a sought-after speaker; they will, as said above, respect you more.

It is not in your interest to beg off of one engagement with another that doesn't exist, or isn't scheduled for the same hour.

Quote
For the unexpected assignment, likewise, "I'm sorry, I will be giving a departmental presentation just before that class; I expect to be on time to class but won't be able to prepare anything more extensive in the morning." (Subtext: You clearly don't expect me to drop everything tonight and do this, so you must be thinking I'll have time in the AM; but it's OK, you couldn't know I had this other thing going on...)

Suggesting that something other than your coursework is more important than your coursework in the first year of a PhD program is not a smooth move.

Quote
2) People sometimes "float" a request just to see if you are available, and will cope if you're not; they sometimes get confused as to whether they already asked you, or just meant to; if they're under a lot of pressure they may refer to notes they made earlier that make them think they already confirmed the presentation with you and you just have to do the reality-check for them in a kind, professional way.

If someone is delegating to you, find out if this is par for the course.  I do not recommend reality checking your faculty.  I would express some concern about your ability to meet deadlines.  On a recent thread, someone had a very smooth way of dealing with an AWOL dissertation advisor in this way.


Quote
3) As stated above, you want to accept those things that further your own goals. It sounds as if perhaps you need to map out a research agenda (this is something people often do later, but your MA period is not too soon) so that your criterion for accepting requests will be guided by knowing what you want for yourself and how that presentation can fit into your own larger plan for your work.

Repeat:  It is in your interest to ask about the culture of your program from a more advanced student before you get too comfortable picking and choosing to suit your research agenda.  This is very much along the lines of not participating in the life of the department.

Quote
That gives you a better sense of how deep you'll swim, where the shoreline is, and what course you're plotting to arrive at your own research island without drowning in the process. It also will guide you in how to subtly shape topics you present on, so that they serve your needs as well.

This is called an "MA thesis."

Quote
It can be done in a straightforward way, sit down at the keyboard and bang out an outline of what you want to do in the next 10 years, say. Or it may be the focus of a two-day "research retreat," perhaps with someone you trust as a friend to your work, in which you take some time to really think through your goals and integrate them with your short-and longer-term planning.

Generally, this is not a task for the first year of a PhD program.

Quote
I try to do the latter at least once a year, to catch up on where I am and what I'm doing; others never need to, your choices will be formed by what makes sense to you.

This is often called "annual review," is conducted by faculty, and addresses your progress towards your degree.
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In unrelated news, I'd like a slice of cake.  --corny  /  It will go great. --jackalope
bread_pirate_naan
Preposterous
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softwears


« Reply #12 on: April 02, 2010, 12:20:28 AM »

Double posting for good measure:  If you are on a juicy fellowship and your funding does not include TA responsibilities, figuring out how hit these marks is more important than getting out of them. 
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In unrelated news, I'd like a slice of cake.  --corny  /  It will go great. --jackalope
verysneaky
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Posts: 374


« Reply #13 on: April 02, 2010, 12:22:56 PM »

Yes, Msparticularity, that's also good advice. I think part of the problem is that I have avoided seeking my advisor's advice on the subject because he is notoriously scattered and overcommitted: that is, he's not someone whose time management i would want to emulate. But he is still the right person to help me set priorities and separate the wheat from the chaff.

BPN, come on. You write:

A number of your ideas about what these opportunities signify is a bit naive.

As you might have guessed, my politeness in regarding these things as opportunities was largely an attempt to stay positive and refrain from complaining about senior people in my department. I have to stand by the advice I've been given, and that you have critiqued, as being extremely reasonable given the culture of my department, which might be very different from the culture of yours. But I do appreciate the devil's advocacy.
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flamglam
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Posts: 80


« Reply #14 on: April 02, 2010, 12:25:03 PM »

I only wish I had the support in my Master's program that you do.

Stop whining.

Take advantage of your opportunities.

Or someone like me will be happy to take them for you.
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