• Monday, May 28, 2012

Previous

Next

Ideas for Archiving CVs (and Why You’d Want To)

December 9, 2011, 8:00 am

Paper edges

If you’re in academia, you need a curriculum vitae (CV) or its relative, a resume. Period. Even if you’ve attained your dream job and don’t forsee changing things up in the near future, a CV serves as a record of what you’ve done and represents you to others. I marvel at the different times for which I’ve been asked to send along a CV at a moment’ s notice. Applying for an internal grant? An external one? A student asking about how they should write a CV for a grad school application? Reaching out to potential collaborators? All these situations, and many more, call for a CV.

But just like who we are as people changes frequently, so does who we are on paper.  Your CV is going through updates over time. Quite by accident, I’ve realized the value of the personal habit I began in college of keeping digital versions of my CVs, whether they be incremental updates, overhauls, or customized versions for specific needs. When I was an undergrad, I began saving digital versions of all my CVs – any CV that I sent out for any reason. I continued this practice while in grad school, for different grant applications, and while on the job market. I’ve continued to keep different files for the incremental updates. The benefits have been many, and include the following:

  • When a student asks for what their CV should look like when applying to grad school, I can email to them one from when I was writing my applications. That way they get more contextual advice than just sending them the one I have now. (It’s also less intimidating.)
  • When it comes time to write up an annual report of any kind, I can look at my CV from that period last year and compare it to the current one and see what’s been added.
  • When I need to add selected items to my CV, ones that aren’t normally there, I can peruse my archive and collect material (e.g., if I were applying for something music-related, I could pull up my choral CV that lists the works in which I’ve sung. That material doesn’t go on my regular CV, but it could have context for something. For example, my role in Warren Martin’s The True Story of Cinderella earned me some street cred from some folks at THATCamp LAC this summer!)

So if you’re convinced to keep all the different versions of your CV that you create, how do you organize them? That’s really up to you, but I recently switched over to a system in which I entitle the file according to the system of “YEARMOCVPURPOSE.doc.” For example, a CV I created in November of this year, for no particular purpose other than to update it, was saved as “201111CV.doc.” A CV I used in February 2005 in support of an AAPM abstract was renamed as “200502CVAAPM.doc.” This allows me to sort the file names visually in order of year, then month, then purpose if necessary.

How about you? How do you keep track of the history of your work? Let us know in the comments.

[Image Creative Commons licensed / Flickr user crabchick]

This entry was posted in Productivity, Profession and tagged , , . Bookmark the permalink.

  • Print
  • Comment
  • Guest

    oscar mike golf! Can we please stop dragging people’s genitals into discussions of higher education? What part of “California Baptist” did this media monger not understand? You don’t wander into a religious school of that nature and then go on MTV for 15 minutes of fame and then pretend you didn’t know something was going to go wrong.

    Does everybody want to be Dan Choi now?

    Do you expect Baptists now to act like members of the Rainbow Coalition and throw out their religious dogma? No, of course not. She knew she lied on her application. Transfer to my college Cal State Northridge, which is cheaper and can probably serve you much better for your needs. 

    And can the news trolls please stop cluttering the Chronicle with these ham-fisted propaganda pieces for the gay lobby? Please?

  • http://www.facebook.com/profile.php?id=1744676035 Jill Davidson

    @R.O.P. Lopez: I am not sure what this story has to do with “the gay lobby”. If anything, it’s about how trans people get caught up in institutional attempts to categorize them as “male” or “female”. Gender identity is a separate issue from sexual orientation. 

    @R:disqus
     t’s not clear that she “lied”, although her institution is treating it that way. Forcing people to classify themselves as one of two genders causes these problems. “Gender” or “Sex” is defined differently by different agencies. For example, for someone who has transitioned, the Social Security Administration requires that all surgeries be completed, while the State Department’s Passport Office does not – only that the person be under clinical treatment and be living as the gender they are claiming. Most agencies simply expect you to report the gender you are living as.  This is complicated enough for native English speakers, let alone students where English is their second language. 

  • haohtt

    A poster on another forum about this incident makes an interesting observation.  If biology no longer matters when it comes to gender identification (i.e. one can merely declare their gender identity, regardless of their biology), then why cannot the same thing be done with regard to racial identification?  If, for example, more scholarships were available to black students, could not a white college student now “identify” as black?  After all, it is all about one’s “self-identification,” not one’s biology, right? 

  • skmarie17

    This is not too far fetched; according to the U.S. Census Bureau, “race is a self-identification data item in which respondents choose the race or races with which they most closely identify.”

  • elyria

    1) Yes. No one is subject to a biological verification when they indicate their race, and it is all about self-identification.

    2) Schools cannot be target certain scholarships for black students—that’s discriminatory.

    Got any more straw men (sorry, straw people) to knock down?

  • http://www.facebook.com/people/Antsy-Kuhnwisse/100002159499682 Antsy Kuhnwisse

    omg, once again I find myself agreeing with ROP.  A Baptist school is gonna have Baptist rules, and anyone enrolling in a Baptist school should know and respect that.

    But I don’t understand why he keeps insisting that the Chronicle should suppress these stories.  The topic was clear enough from the headline; he didn’t have to click on it and read it.

    I guess even reading the headline was too much for ROP — visions of genitals were already dancing before his eyes, even though none were mentioned in the headline (or anywhere in the item).

  • skmarie17

    Race-based scholarship programs administered by private, nonprofit
    organizations are alive and well.
    http://www.scholarships.com/financial-aid/college-scholarships/scholarships-by-type/minority-scholarships/african-american-scholarships/

  • katisumas

    A Baptist  institution that accepts  federal and state financial  aid for its students has to follow non discriminatory laws.  If  it does not accept this money, then it can do whatever it wants.

    The persecution of transgendered people  is particularly gross.  It is a matter of biology.  Biology is not always visible to the naked eye.  Can you see your  genes, your  molecules, all that  make up your body?  There is more, so much more, that’s invisible than what’s visible. 

    In the past, and probably even now, if a baby is born with both sexual appendages, the doctor routinely cut off the incipient penis, just as they cut off an extra digit which occurs not infrequently. 

    The persecution of transgender individuals is exactly the same as the persecution of anyone with a disability.  And sadly,transgender individuals are often persecuted by gay and lesbians, not to mention bis like our very own  Robert Lopez.  They are victims of the worst and most frequent hate crimes.  I applaud  this unfortunate transgendered individual to have the courage to speak out in public about her predicament. 

    And no, racial identification is not self identification (though hopefully at some point in the distant future it might become so?).  It was not too long  ago that many states had “one drop rule” laws.  If you had  “one drop” of black blood (now it might be just  as delusional notion of “black  gene”!),  you were a “negro” and thus were subject to various Jim Crow laws and up to the late sixties you were not  allowed  to marry someone whose “blood was free from the taint of any black  progenitor” among any of your ancestors.

    We no longer have such laws, but in the US we are very good at identifying “black  blood” from the slightest outward physiological markers.  Any hint of such markers would very recently close the doors to just about all institutions of higher learning to you and make you prey to domestic terrorism  (we  had lynchings up to the late sixties…).

    Nazi laws in Germany classified an individual as a Jew if one of her sixteenth greatgrandparents had been a Jew or perceived as such.  Another precedent is serfdom in the European Middle Ages.  The turning of the  majority of the population into serfs was a gradual process, but once it got entranched,  the idendity and all that it implies (many sefs no longer  worked  the land but made money at various occupations, and they had to pay most of it to their lord) it made you a serf.  Serfdom it can be read on legal documents of the time was somthing “inherited in the womb”.  Actually one accusation of surch “serf blood” against a prominent noble in Flanders led to a civil war which lasted for years.

    There are other unfortunate  examples of the one drop rule in human history.  They all have  been used for persecution and exploitation.  However, to come back to the topic at  hand, the persecution of transgender individuals (and do you really believe that its a matter of choice to be transgendered?) is gross beyond belief. 

  • katisumas

    So Robert, you don’t know the difference between gays and lesbians and bis and transgender individuals?  Are you going to tell me that anyone  undergoing the anguish and pain of being  a different gender than would have appeared at birth (though often when a baby is born with both appendages the doctor will just cut off the incipient penis) is doing this  by choice?

    And why is the fact that if you’re a so called Baptist (so called because I don’t see  any trace of Christian compassion in their action), why is it so hard to grasp that if you accept financial aid  for your students  you are bound by rules requiring  to respect their civil rights.  If you don’t accept that financial aid, your institution is free to do whatever it wishes.  It’s not rocket science!

    Alternatively,  are  you arguing that any higher ed institution that  has a religious affiliation should  be denied financial  aid  for  its students?  Is that  what  you’re saying?

    I’m aghast at the persecution of transgender individuals  by society at large, by people who claim to be Christian (why don’t you read the New Testament?!) and often by  gays and lesbians as well as bis like you. 

    Robert, do you also hate anyone born with a birth defect? 

  • katisumas

    It’s not rocket science.  If you accept financial aid for your students  you are not allowed to discriminate.  You are  not  allowed to discriminate against anyone born with a birth defect. 

    If you don’t accept such money you  can do whatever you wish, but you shouldn’t have the right to call  yourself Christian if you  discriminate and persecute  people with birth defects of any kind.  Being transgendered is an attempt at remediating a  birth defect, just as  walking around with a cane and a service dog  is an attempt at remediating blindness. 

    The  acceptance of  a transgendered individual is the primary test of the  sincerity of one’s claimed Christian faith.  If Jesus comes back, this is not doubt the form he/she would take.  What is it that he is supposed to have said?  Something like “the way you treat the lesser among you is the way you  treat me”?  I’m not a Christian but I seem to have  understood the lessons of the New Testament way better than most people who label themselves as such.

    Transgendered indivdiuals are often discriminated/persecuted as well by gays and lesbians and bis.  Is it because so many of us are frightened by the blurring of some preconceived categories? 

    PS: Anatomy 101 involves more things that are invisible to the naked eye than are visible.  You know  genes, molecules, etc etc  etc…..

  • http://www.facebook.com/people/Antsy-Kuhnwisse/100002159499682 Antsy Kuhnwisse

    Quite true about the financial aid, but I’m not sure that transgendered people have any official standing as people with birth defects.  Do they? It used to be considered a mental illness (gender identity disorder) and may not yet have been officially recognized as anything else.  Many Christians of the fundamentalist variety would instead consider it a sinful choice.

    And I agree that Jesus might well be offended by the way many Christian denominations interpret His teachings – I’m often appalled by them, too — but I don’t think it’s for us to say they can’t call themselves Christians.

  • katisumas

    “If biology no longer matters when it comes to gender identification (i.e. one can merely declare their gender identity)”

    Biology does matter. Biology is the prime factor in causing a baby to look like one sex but actually be of another. 

    Biology 101:  there is a lot more to your body than  meets the eyes, starting with genes and genetic mutations that can happen in the ovum  and the sperm. 

    The baby resulting from these mutations will have a hard life.  It shouldn’t be the case.  The persecution of transgendered people is  beyond gross just as is the persecution  of for instance a blind baby and depring  that blind baby of remedies  such as  a service  dog.  A blind person can bring now (it wasn’t always the case!) bring a service dog with him/her to a public bathroom.  Likewise, a transgender  person should be able  to identify himself/herself  by her/his true gender rather than  original outward appearances. 

    I find the persecution of transgendered  indivdiuals  by people who claim to be Christian horribly hypocritical and unChristian.  These  folks  ought to read the New  Testament,  and not do so selectively as so called “fundamentalists” so often do.  (thought there’s nothing in the Old Testament either against transgendered  individuals)

    I am not a Christian  but didn’t Jesus say something to the effect:  “the way you treat the lesser among you is the way you treat me”?  If you look at hate crime statistics, it’s pretty clear that the lesser among us  are transgender  people, particularly those individuals who are supposed to be male but are actually female (sadly it works in tandem with misogyny which is allowed  to spew its hatred of women in the open with transgendered victims).  Obviously, if Jesus returns, as Christians believe, he’ll come back in the form a transgendered woman. 

  • katisumas

    Me think you’re confusing people of conscience with a mythical “gay lobby. ”  

  • katisumas

    Jill Davidson, you put it so clearly.  Thanks.

  • http://twitter.com/jvward John Ward

    It took katisumas seven paragraphs before invoking the Nazis!  That’s progress!

  • callmemiss

    According to the Press-Enterprise, “Domaine Javier, 24, said university officials told her she was expelled
    for falsely claiming on her application form that she is a female.
    Javier revealed on MTV’s “True Life” that she is biologically male.” 

    The student said one thing on the application to the college and another thing on MTV.   

  • http://developingwriters.org/ Anna Smith

    Great list of uses for a CV archive! I keep them, but up until now it has been more for “backups” than the great list of reasons you’ve posted. Do you also keep them in one folder? I currently have them in the folder with the particular project. I imagine keeping them in one place might be helpful as well.

  • heathermwhitney

    Anna,
    I do keep them all in the same folder. Makes it very handy to find what I need quickly when a student is standing in my office waiting for an example CV!

  • aeryn74

    I also include my last name in my naming sequence. More often than not I’m sending a copy of my CV to someone whom might be collecting a bunch of CVs. I figure it is useful for the collector to make sure my last name is already in the title to distinguish the document from others. However, it is also easy enough to rename it when saving as PDF before sending off.

  • ethicsprof1

    Great idea. I also put an extension of where I submitted the CV. In the past I have been called for job interviews for jobs which had sent in an older version months ago. As the CV is continually updated, I was unaware of which version I had submitted to a particular employer. This particularly became a problem at job interviews when the employer asked questions about an entry in a CV that I subsequently no longer included on my updated CV and was therefore no longer prepared to address.

  • drj50

    I archive by year and month as you do. But I also save an electronic copy of every CV (and resume) that I use to apply for specific jobs, since I may customize each for the particular position.

  • swapnakoshy

    E portfolios can be a great way to save the numerous versions as well as share it with the world. There is also the advantage of being able to upload video, audio and multiple formats. Clearly labelling the documents will help readers access the appropriate one easily – eg: 2011DecEditor.doc. As academics play multiple roles some work related like educator, administrator, editor and  other roles like creative writer, blogger, director etc … this is exceptionally helpful.

  • farrelly

    The first step, I believe, is to spell curriculum vitae correctly!

  • heathermwhitney

    Curriculum vitae is used when one is referring to multiple curriculum vita.

  • farrelly

    The “vitae” in curriculum vitae is not a plural.  It is the genitive singular form of vita meaning “of the life.” 

  • heathermwhitney

    I stand corrected! It’s been corrected in the post.

  • http://twitter.com/DrDawes Andrew M. C. Dawes

    More than anyone probably wants to know at: 

    http://www.unf.edu/~caroline.guardino/vita_vs_vitae2.pdf

    Plural would be: “curricula vitae” for “courses of life” or “curricula vitarum” for “courses of lives”*

    I guess the plural choice would vary from person. I feel like I have had only one life with many courses… others may feel differently :-)

    *Also in the wikipedia entry for Curriculum Vitae

  • http://www.facebook.com/profile.php?id=523679401 Sandra Stewart

    I agree with the ePortfolio comment. They are a great way to showcase your work but can also be used as a personal learning environment. I keep my notes and thoughts in private blogs and have different ePortfolios for different purposes.

  • http://lincolnmullen.com/ Lincoln Mullen

    My CV is generated from a LaTeX document, which is under Git version control. Each major version of my CV is then given a Git tag, much like your filenames, which lets me go back to that version if I need it. For example: https://github.com/lmullen/CV/tags This also lets me use diff to compare what has changed from one version of the CV to another.

  • The Chronicle of Higher Education
  • 1255 Twenty-Third St, N.W.
  • Washington, D.C. 20037