Pennsylvania Professors Approve Contract

Get out of the chair office. Find another place to work–your faculty office, or a library carrel or coffee shop, and go there, at the time you set, no matter what.  Don’t go to the chair office unless you have to.  Once you are in, you won’t get out until everyone else goes home.

With all due respect, a full-time administrative position is a full-time position.  When I started working at a position which required me to be on premises all day, every (week- and sometimes weekend-) day I soon realized that reflection would have to take place outside of that setting at times when I was uninterrutped for at least 20 minutes or more: traveling to and from the office (I park at the far end of the campus and walk), during my evening constitutional through the neighborhood, while I’m mowing the lawn or painting the trim.  Time for reflection is not built into these positions since one is expected to always be “doing something.”  You have to reflect elsewhere.

C-o-f-f-e-e

A colleague who went from head to dean also showed me his AWWOC principle.  Worked well as another small step (literally).  It stands for administration while walking on campus; he simple says ‘ let’s go for a walk and talk about that’ and has his laps gauged for different durations of time.  Gues what–when you reach the office with him again, your time is over!  Polite yet effective, and gets hi some walking in (and fall colors).  His staff know the acronym.

Turning Outlook of course does wonders.  And I agree with jimislew on the awareness of staff circumstances.  That said, are they called to really reflect/vision/dream?  Maybe not.  And maybe they should?

Jimislew: Yes, I have long been aware of many of the challenges faced by professional staff, who suffer indignities of working in cubicles and people following their time to the minute. I try to encourage different expectations with the staff who report to me, including getting out of the office for meetings (and even conferences) that will help them grow professionally.   That said, I agree with seannotkelly that the staff who report to me are not responsible for much visioning and reflection on the direction of the department. Their jobs are more circumscribed most of the time, and unlike me, they do not do our work on weekends and weeknights. They also have federally required breaks that I often do not take as an EPA staff member.

I think there is something to setting up some alternative locations for working. I do not have another office, so outside, or a coffee shop, may be my options.

My goodness, Lesboprof, does all this sound familiar! One thing, besides some of the good suggestions already posted, that I’ve done to combat the isolation of my own office is to have my assistant schedule meetings in the other person’s office. That way, I can walk across campus to a meeting instead of having meeting after meeting in my office. I can build in bathroom breaks that way, too! 

I agree that reflection is part of what you are supposed to do. You’ll surely do it not only on the job, but at the movies, in the shower, etc., etc. Good luck!

My suggestions are similar. I leave the building for coffee breaks and lunch and I use these opportunities to pause and reflect.  I schedule a significant number of meetings in other buildings/offices.  I try not to schedule back-to-back meetings unless that allows me to consolidate my unallocated time.  I schedule at least one hour of closed-door time per day and I TRY to allot two hours to my research group per day.  And I don’t feel guilty about not letting others have control over my schedule.

To help maintain balance, I try to be very disciplined and waste as little time as possible.  I watch very little TV.  To keep up on the news, I listen to podcasts and recorded satellite radio programming while cooking, cleaning the house, doing the laundry, and working in the yard.  Finally, I try to read and respond to routine emails early in the morning or late at night (at home).

Some of us faculty/staff hybrids feel the same way.  I am responsible for “visioning and reflection on the direction of the department,” but I have to do it on top of everything else.

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