Tag Archives: GTD

March 18, 2015, 9:00 am

GTD for academics: The importance of review

This is the second in an ongoing series of posts about using the Getting Things Done (GTD) system to manage time, tasks, and life in academia. Here’s the first post.

4680873542_d046edbe82_zIn the first post in this series I discussed the basic premises behind GTD and the problems it attempts to solve. In the next few posts, I want to give a description of how I operate on a day-to-day basis as a professor using GTD. You’ll see parts of my system in the process.

Doing academic work with GTD involves things that happen in the moment as well as careful planning that I set aside time to do at various points in the week. The interplay between our plans and those moments is what life and work are all about. This post was going to be a single post at one point, but in writing this I realized that both the planning part and the moment-by-moment part deserve some depth. So this post will focus only on planning,…

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March 9, 2015, 9:00 am

GTD for academics: The mindset and the precepts

352200409_283935d56a_mLike many of you, I have a lot going on both in my professional as well as my personal life. Also like many of you, I am pretty committed to finding and maintaining a healthy work/life balance so that I can get maximum enjoyment out of both life and work. But how do we find and maintain that balance? For me, it’s a matter of being sort of obsessive when it comes to productivity. And with this article, I want to kick off a regular series of posts where I talk about my system for productivity, which uses the Getting Things Done or GTD system created and championed by David Allen.

I remember the first time when it dawned on me that whatever it was I was doing to manage time, tasks, and projects wasn’t enough. It was at my previous institution; I was walking down the hall when I happened to pass my VPAA, who said to me: “So, I’ll see you at 2:00?” It took me a half second to realize that …

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October 7, 2013, 9:19 am

The biggest lesson from the flipped classroom may not be about math

63217989_efcd3b7c6c_mFor the last six weeks, my colleague Marcia Frobish and I have been involved in an audacious project – to “flip” our freshman Calculus 1 class at Grand Valley State University. I started blogging about this a while back and it’s been quiet around the blog since then, mainly because I’ve been pretty busy actually, you know, planning and teaching and managing the actual course. When I say “audacious project” to describe all this, I’m not engaging in hyperbole. It’s definitely a project – there are screencasts to make, activities to write, instruction to differentiate and so on. And it’s definitely audacious because at the core of this project is a goal of nothing less than a complete reinvention of freshman calculus at the university level. So, no pressure.

What’s surprised me the most about this project so far is one thing in particular I’ve learned about the …

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June 14, 2010, 7:36 am

Random observation about workflow and life

It used to be, in graduate school and in my early career, that I really couldn’t get any serious work done unless I had large, uninterrupted slabs of time to work with. I had to have 3-4 straight hours, at least, if I wanted to read a journal article, work on research, or get grading done.

But increasingly, it seems like, in my work at a small liberal arts college, this ideal of monolithic slabs of time with which to work has become unlikely. There’s always the out-of-nowhere fire to put out, the meeting that gets scheduled in the middle of a big block of time, the unexpected student dropping by, and so on. Having kids makes the fragmentation of time even more common and pronounced.

However, I’ve noticed something since being mostly at home with my 6-, 4-, and 1-year olds this summer so far: Not only can I count on frequent interruptions if I try to sit down and work on things, I…

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January 13, 2010, 7:30 am

Daily routines

John Cook shared this interesting article on Twitter the other day. It lists 25 great thinkers and their daily rituals. This got me thinking about my daily routine, the little rituals that I observe, and how the rhythms of a routine help me find balance, stability, and productivity in my life and work. I’ve seen the value of a routine through my kids (ages 6, 4, and 1), who early on needed routines to help them learn day from night and know when to eat and nap, and who still need to stick to a routine or else become incorrigible.

While having three kids this young makes routines and rituals more a matter of probability than anything and routines hard to follow, there are a few rituals I like to keep around no matter what happens:

  • I get up at 5:00, and from 5:30-6:15 I do Matins from the Treasury of Daily Prayer, eat breakfast, and get all the stuff the kids need for school that day as…

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October 3, 2008, 7:46 pm

Back to Jott

After trying either to live without Jott or to use an alternative speech-to-text service like reQall (which seemed very unwieldy to me), I finally decided to go back and give the new, for-profit version of Jott a spin. And actually, it’s fine.

The service is still the same — you call 866-JOTT-123 and leave a message, and Jott transcribes it to text — and it appears to work just as well as it used to (which isn’t always so great, depending on the signal strength and your enunciation skills). What made Jott the killer app for me, before it went out of beta, was that the text transcription of voice messages was sent directly to GMail. (Or your choice of several other links.) Some of the links from Jott to the rest of the web are still free (such as Twitter) but the others, particularly all the Google apps, are “premium links” which you can have for $3.95 a month. Having to go to a web…

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September 29, 2008, 6:20 am

Monday GTD moment: Scholarship and GTD

This is the third installment of Monday GTD Moment, where I take a post to blog about Getting Things Done and how it applies in an academic setting. If you’re unfamiliar with GTD, here’s a good overview, and make sure to read David Allen’s book that started it all.

Last week I wrote about grading and GTD. I noted that grading is kind of a poor fit in traditional GTD. A prof can grade anywhere, so the idea of contexts fits awkwardly; and grading “tasks” are usually projects, although we think of them as tasks and although the next actions contained in those projects are usually nothing more than smaller projects. GTD wasn’t really made for the academic profession, and so the staple activities of academics don’t often fit well.

Another area similar to grading in its relatively poor fit within the canonical GTD philosophy is research, or more generally scholarship. By “scholarship” …

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September 22, 2008, 6:32 am

Monday GTD moment: Handling grading in GTD

This is the second installment of Monday GTD Moment, where I take a post to blog about Getting Things Done and how it applies in an academic setting. Here’s the first post. If you’re unfamiliar with GTD, here’s a good overview, and make sure to read David Allen’s book that started it all.

It’s week 5 of the semester for us, which is crunch time for students — and professors. This is the time of the semester when everybody has tests and papers all due, usually on the same day, which means there’s lots of grading. I don’t like grading, but it has to be done. And if I treat grading lightly or let it pile up, I will make mistakes when I grade and students won’t get the feedback they need to improve in a timely way. As an academic type, grading is one of the most important, difficult, and time-consuming features of my job and therefore requires careful management. But it doesn’t fit…

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September 15, 2008, 5:24 am

Monday GTD moment: The tickler file circa 1888

This is the first of what will hopefully turn into a weekly feature here at Casting Out Nines — a Monday morning post on workflow/task management in general and GTD in particular. Hopefully a GTD post will get everyone out there motivated to manage our time and work better through the week.

The tickler file is one of the more memorable characters in David Allen’s Getting Things Done. It consists of 43 different folders — twleve of them labeled by month and the rest labelled 1-31 for the day — which you use as a system for physical items from your inbox that you choose to defer to a later date. The tickler file is set up with the current day up front and then subsequent days behind; the months are at the back, next month first. If you have an item from the physical inbox you are deferring to a later date, just chuck it in the appropriate folder, and — this is what makes it work –…

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August 20, 2008, 2:23 pm

Farewell, Jott, I hardly knew ye

Jott, the voice-to-text program I have blogged about a couple of times, has come out of “beta” (you mean Web 2.0 apps can be something other than “beta”?) and, sadly, is no longer a free service. (You mean Web 2.0 apps aren’t always free?) There will be a “Jott Basic” plan that will remain free, but all it allows you to do is leave voice messages to the online “Jott desktop”; it does not include the feature that made Jott so addictive useful, namely the ability to have voice messages transcribed and sent directly to your email account, Google Calendar, Twitter, or other supported services. For that, you have to pay $3.95 a month for the regular plan or $12.95 for the “Pro” plan. Also, the basic plan includes ads.

I can’t begrudge Jott for wanting to have some kind of a revenue stream, but I have to say that I am very disappointed in this move, and I won’t be using Jott from here on out….

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